Monday, October 26, 2009

Observer role- guiding principle?

In the last few years, the role of the Observer at the highest levels of play has been a hot topic of discussion. The UPA has run several experimental tournaments, at both the college and club level (click here for details), and has implemented several changes, including addition of the force-out foul as an active call at all Observed championship events, and implementation of immediate referral on travel calls and active up-down calls (in the open division) at the UPA College Championships this past spring.

As we continue to experiment with different roles for Observers, some of those roles seem to be in direct opposition to our current policy on Observers:

The primary difference between Observers and Referees is that Observers shall not make active foul and violation calls of a subjective nature... It is permissible but not required for Observers to be allowed to make active calls on conduct issues and objective matters in the rules, including but not limited to time violations where the disc is not in play and boundary decisions.

In recent Board discussions on the role of Observers, as well as in discussions with members, it has become clear that this policy should be reviewed, and should be done so with some guidance from our membership. One question that has repeatedly come up is whether the UPA should continue to think about the role of the Observer in terms of some sort of framework or guiding principle, and then make changes going forward that still adhere to that guiding principle. The idea behind this being that having a guiding principle in place can help us make decisions in the future about changes we haven't specifically asked the membership about.

In an effort to ensure that future changes to the role of Observers adhere to some guiding principle, the UPA is looking for direction on what that guiding principle should be. To that end, we're soliciting your feedback via this single-question survey. The question is printed below, but to answer it you'll need to follow this link. Please note that this question also appears in the college restructuring survey- if you answered it there, please don't answer it here again (your answer will be discounted).

Thanks in advance for your participation in this important discussion about the future of our sport!
-Peri

In your opinion, which principle(s) below should guide future changes to the role of Observers (choose all that you believe should apply)?
















Wednesday, September 16, 2009

New strategy of Board appointments

This is an article that appeared in the summer edition of the UPA magazine, but which I've reprinted here in advance of the upcoming board elections. For more information about the elections and to read about and listen to the candidates, please visit www.upa.org.

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The two most important attributes of a board of directors are: a) that it is representative of the interests of its constituents, and b) that it is an effective governing body for the organization, shepherding its growth and improvement. In order to best achieve these outcomes, the UPA Board has recently approved a change to the way in which the composition of the Board is determined.

There are two (sometimes competing) ways to think about what makes a board more likely or able to represent the membership: one is the idea that the board should be elected by the membership (and thus accountable to them), and the other is the idea that the board should be made up of a cross-section of membership demographics (however those may be defined). These two goals sometimes come into conflict, such as when the results of an election lead to a board that lacks representation of some constituent group. For example, if no candidates with any youth Ultimate experience run for the board for several years in a row, we could end up with a board that does not adequately represent the interests of youth players/coaches/etc.

Furthermore, effective governance of our organization relies on having a Board comprised of individuals that bring more than just Ultimate experience and passion to the table. It has become increasing clear to us over the last several years that having Board members with specific areas of expertise (for example, legal, IT, management, financial, marketing, etc) enables us to govern much more effectively and efficiently.

The UPA Board has come to the conclusion that the best way to achieve these two aims (becoming more representative and governing more effectively) is to appoint a small number of Board members in order to fill the gaps left by our current, purely electoral system. Many non-profit organizations have boards that are partially or completely appointed rather than elected. Of course, the UPA is a membership organization, and therefore we believe that it is extremely important that the Board of Directors remain a largely elected body, in order to ensure direct accountability to the membership. However, we believe that having a minority of appointed Board members (25%) will serve to fulfill some of the aims outlined above, without dramatically altering the character of our Board and our accountability to the membership.

With this in mind, and after much discussion and deliberation, the Board decided to make some changes to the current system. Currently, 6 Board members are regional representatives, elected by their regional members, and 6 are at-large reps, elected by the membership as a whole. Under the new system, the 6 regional seats are unchanged, but the at-large seats are divided among 3 elected members and 3 appointed members, resulting in a final composition of 9 elected and 3 appointed Board members. This mix ensures that the Board is still made up of a super-majority of elected members. In any given year, 2 regional reps and 1 at-large rep will be elected by the membership, while 1 at-large rep will be appointed by the current Board (this will result in the 9/3 mix being achieved over the course of the next 3 years). The Board is currently working on figuring out the best process for making these appointments, one that will ensure the fair and appropriate use of this new system.

We are excited about this change in the UPA’s approach to governance, because it preserves our values as a member-driven organization while ensuring that the Board has the right skills and representation to be effective in guiding the ‘next stage’ of growth for the UPA and for Ultimate in the United States.

-Peri Kurshan

President, UPA Board of Directors

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You can post a message to the entire board by commenting here (comments will not be publicly viewable, but will be read by the board), or feel free to send me an email about this or anything else at peri.kurshan@upa.org.

Tuesday, September 15, 2009

New UPA Managing Director of Business Development and Communications

The UPA is pleased to welcome Chuck Menke to the newly created position of Managing Director, Business Development and Communication. Chuck brings with him more than 13 years of experience in high-level marketing and communications in the sports industry.

Chuck joins the UPA from Quinnipiac University in Hamden, Conn., where he served as Director of Athletic Communications for three years. Prior to joining Quinnipiac, Menke was Director of Broadcasting and Communications with the National Hockey League’s St. Louis Blues. From 1995 to 2004 Menke served as Director of Media & Public Relations at USA Hockey, Inc.—one the largest and most successful NGBs in the Olympic Movement. His staff appointments for U.S. National and Olympic Teams included the 2002 Winter Games in Salt Lake City, the 2004 World Cup of Hockey and numerous IIHF World Championships. During his nine years with USA Hockey Menke developed benchmark television agreements with national and regional networks such as ESPN2 and FOX Sports Net, served as editor-in-chief of American Hockey Magazine—the world’s most widely circulated hockey publication, and was instrumental in the start-up of the organization’s official web site.

Chuck is very excited to begin his work at the UPA. Please join me in welcoming him.

To read more, please visit http://upa.org/announcements/managingdirector
-Peri Kurshan

Wednesday, August 19, 2009

UPA looking for Director of Communications

Now that our new CEO, Dr. Tom Crawford, is settling in, we've re-opened our search for a new Director of Communications.

Position Overview: The Director of Communications directs and implements activities designed to enhance communications between the UPA and its members, volunteers, local disc organizations, tournaments and event participants as well as to expand the visibility of and participation in the sport of Ultimate at all levels. The position requires hands-on technical skills as well as the ability to direct program and manage multiple-projects simultaneously in a busy office environment.

The ideal candidate will be a strong communicator who strives to understand the membership’s wants and needs and determine how best to inform them of UPA services and programs. Candidate should be able to develop and maintain an overarching coherent look and feel for the UPA brand in all aspects of communication. This individual should be a creative and strategic thinker as well as someone who has the technical expertise to take on new internet-based projects. In the next five years, the Director of Communications will be an integral part of implementing several new marketing components of the strategic plan. Examples include overseeing a new website design and information architecture overhaul, an image management system and the production of a youth promotional video.

Please visit www.upa.org for more information, or to apply for the position. Please also help us by spreading the word to anyone you know that might be interested.

Thanks!
-Peri

Monday, August 3, 2009

UPA hires new CEO- Dr. Tom Crawford

The UPA would like to extend a warm welcome to its new Chief Executive Officer, Dr. Thomas Crawford. Tom began his new role as leader of the UPA’s full-time staff at Headquarters in Boulder, CO on August 3rd. Tom brings to the UPA not only deep skills as a manager and extensive experience starting and growing organizations, but also an insider’s knowledge of sports organizations and market dynamics. We are extremely pleased to be able to introduce Tom to the Ultimate community, as we believe that he is highly qualified to lead our organization into the next phase of our evolution, and to help push the sport of Ultimate to new heights. Click here for more information about Tom and the hiring process.
Thanks,
-Peri

Wednesday, June 24, 2009

Summer Board meeting recap

Last weekend the UPA Board of Directors met in Boulder for our annual summer meeting. This meeting is shorter than our winter meeting, and has only recently become a regular event for the Board. The meeting lasted one and a half days, and was a chance for the board to review proposals, get updates from the staff, touch base on committee work and carefully review the financials. In addition, an extra day was used to conduct in-person interviews for the finalist candidates for the UPA Executive Director position that is currently vacant.

The Board discussed and offered input on several areas of ongoing discussion, including eligibility questions (college and youth), sanctioning guidelines for roster violations, the current UPA policy on Observers, and the ongoing college restructuring initiative. These topics were discussed at length, and each one requires a post of its own, so look for more communication about these topics in the near future.

In addition to receiving updates on ongoing initiatives, the Board passed a couple of proposals at this meeting.
• A proposal was passed that covers how the Junior National team is to be selected. This proposal stipulates various priorities that the Junior National team coach should use in selecting the team, but does not make any explicit requirements on the composition of the team, leaving that up to the coach’s discretion.

• A proposal was passed that allows for the appointment of board members in addition to the regular elections. Please see my article in the upcoming magazine for an in depth treatment of this topic.

The Executive Director search is still underway, but is on schedule to be wrapped up by the end of the month. We are hoping that the new ED will begin by the end of July. Stay tuned for more information once the search is concluded.

Complete details regarding the summer Board meeting will be posted in the Board minutes, which will be available as soon as possible, but no later than the end of July.

-Peri

Tuesday, June 9, 2009

Using "Instructional Observers" During League Play

Right now, the longest active thread on rec.sport.disc is about the use of lined fields and observers in league play. Rather than create the 100th post to that thread, I figured I could add to the conversation by highlighting a proposal the UPA board passed earlier this year.

The proposal was entitled "Develop Instructional Observer Role," and it fits in nicely with the discussion of having observers at ultimate leagues. From the text of the January board meeting's minutes:

PROPOSAL 2009.22 – DEVELOP INSTRUCTIONAL OBSERVER ROLE
Submitted by Will Deaver in cooperation with Youth Advisory Council and Greg Connelly, observer chair.
Proposal wording: In order to realize the benefits of Observers in non-competitive and/or learning environments, the UPA will incorporate “instructional” training into its Observer Program. Instructional Observers will be authorized and encouraged to provide rules clarifications during competition, but will not serve as arbitrators or make active calls. Instructional Observers will be trained to help players continue play on contested calls within the rules of Ultimate and may also serve to announce time limits, keep score, and monitor conduct issues.

In beginner leagues (or at least leagues with many relatively new players), this type of observer would primarily be tasked with helping players learn the rules to the game. Leagues are the venue for many players' first exposure to ultimate, yet adult league teams rarely have coaches and practice time to help pass on rules knowledge to new players. In this setting, having people trained to help disseminate the rules during games makes a lot of sense.

In fact, one of the 11 strategies outlined in the UPA's current strategic plan is to "Improve Player Knowledge of the Rules of Ultimate so that SOTG and Self-officiated Play can Thrive at all Levels," which has a tactic to implement rules knowledge quizzes and certification for teams. I wonder if the two concepts of Instructional Observers and one certified "rules guru" per team could find common ground. So essentially, teams that wanted to participate in the UPA Series could have at least one player pass an Instructional Observing test online. This merger of rules quizzes and Instructional Observing would certainly help augment the numbers of people around the country available to help observe league games and learn the rules correctly. Perhaps, if this role were combined with the role of a linesperson to help settle "in/out" disputes, it could cover the needs of most recreational games.

Another strategic plan priority is to improve the observer system with "well-trained, highly regarded" observers for high-level competition. The role of Instructional Observers could also help provide training ground for observers looking to gain extra practice. Even without having to arbitrate calls, Instructional Observers would have to practice their positioning, get their rules knowledge tested in game situations, and be exposed to a wide range of plays and calls that they could evaluate for themselves--gaining confidence and proficiency at observing.

For the record, I think it makes sense to have different levels and types of observing for different levels and types of play. Players competing at the UPA College Championships voted for an increased role of observers at the recent event. However, it is not apparent that such involved, active observing is necessary or even desired at lower levels of competition.

--Gwen Ambler

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You can post a message to the entire board by commenting here (comments will not be publicly viewable, but will be read by the board), or feel free to send me an email about this or anything else at gwen.ambler@upa.org.

Tuesday, May 5, 2009

Officials in Ultimate

As many of you know, the UPA has been experimenting with the role of Observers at several college and club tournaments (http://upa.org/ultimate/rules/experimental_events) as part of its strategic plan. The role of Observers, or more generally, of any type of “officials” in our sport, has long been a contentious one. There are people on either side of the issue that believe either that full-on referees are the only way to legitimize our sport, or that any movement towards taking control of the game out of the players’ hands will be the downfall of what makes our sport special and unique. There are certainly merits to both sides of the argument. On the one hand, as a player, I have certainly been frustrated on occasion, when playing in unobserved games, when I felt like other players were playing with poor spirit or abusing the responsibility of self-officiating. On the other hand, I have also heard school administrators say that SOTG and self-officiating are the reasons that they have brought Ultimate into their schools. As our sport grows, we need to decide whether we want to market ourselves as a sport just like any other sport, or whether what sets Ultimate apart from other sports can be part of our ticket to success.

I have been playing elite women’s Ultimate for 8 years now. As a player, one of the things that I love most about the sport of Ultimate is the fact that good-sportsmanship is valued even at the highest level of competition. When I played basketball in high school, I never thought about sportsmanship. I thought about playing my best and doing whatever it would take to win. As an Ultimate player, I have come to value what the way I play says about me as a person. I value not only the challenge of playing my hardest, but the added challenge of being honest in the heat of the moment- even in a critical point at Nationals- and upholding my core values of what is right and wrong even when the rest of me wants to win more than anything else.

As a player, I really appreciate having the freedom and responsibility to control the game myself by making my own calls. However, with that comes the frustration of seeing other people make calls that I disagree with. Only a small fraction of those people are deliberately cheating. A larger fraction of them do not know the rules correctly. The majority of them, however, simply believe that their version of what transpired is correct (and statistically, about 50% of the time, they’ll be right!). This is where Observers come in. I appreciate the fact that I have the ability to ask a third party, neutral arbiter to make a ruling on the call. However, I personally wouldn’t want to give up my right to make my own call in the first place. Giving up this right would, in my mind, take away a lot of what makes Ultimate so much fun- that blend of intense competition and sportsmanship that tests you as a player and as a person- the “Ultimate test”, if you will ☺. Having Observers still allows me to play the game the way I want to, but mitigates the effect that players who don’t know the rules or choose not to abide by them can have on the course of a game.

I believe that another major benefit of self-officiation is the fact that multiple points of view can be harnessed to come to a decision about what occurred. For example, currently if I call a foul, my defender can weigh in on whether she agrees with my call or not, my teammates can let me know whether, from their perspective, my call was valid or not, and as a last resort, an objective Observer can be asked to decide the call. Under a referee system, there would only be one person in charge of making that decision, increasing the likelihood of an incorrect outcome.

Furthermore, if responsibility for obtaining the correct outcome is completely shifted from the players to a referee, experience with other sports shows that many players will no longer be guided by what they believe is right, but by what they think they can get away with. This is not because they will all of a sudden become cheaters, but simply because the emphasis will be shifted away from personal accountability, and towards evading repercussions. Under the current system there are numerous examples of times when players have ruled against their own interests at the highest levels of play and in the heat of competition. Even at Club Nationals, players often take back calls, don’t contest fouls, and help their teammates make the correct call. (An example of this was the 2005 semis line call by a Jam player who overruled the Observer to call his opponent inbounds after the Observer had ruled him out.) Once players are no longer personally accountable for making their own calls, and no longer in control of their calls, there will no longer be instances of players ruling against their own interest when they know that’s the correct outcome.

The UPA Observer program, while having made great strides in the last several years, is still in early stages. It needs to accumulate a larger pool of qualified and experienced Observers. I personally believe that a lot of the criticism that players currently have about self-officiating, such as excessive calls and stoppages, conduct violations, etc, can be addressed within the current Observing system as that system matures. There are mechanisms, such as team misconduct fouls, already in place (and continually evolving) to address these issues. In addition, a large fraction of on-field disputes could be eliminated simply by increasing players’ knowledge of the rules, another area in which the UPA is investing resources and will be implementing changes. However, I also believe that there is still plenty of room for improvement within the Observer system. That is part of the rationale for the ongoing experiments that the UPA is conducting. (You can learn more about the results from these experiments by checking out the following webpage: http://www.upa.org/ultimate/rules/experimental_events/2009_spring and weigh in on the discussion at our new blog devoted this issue: http://upaobserverexp09.blogspot.com/)

As a player, my personal preference would be to have the minimal amount of Observer intervention that is necessary to keep the game moving and keep control over conduct issues. I believe that the experimental rule that gets us closest to that ideal is the immediate referral system for often-contested calls that the Observer often has a better perspective on (ie- travels and up/down calls). In this system, players still make their own travel and up/down calls, but the Observer immediately and automatically rules on them if they’re contested rather than only ruling if requested. My hesitation with fully active travel calls is due to the fact that this would empower the Observer to stop play even if no calls are made by the players- something that would be a fairly dramatic departure from the way the game is currently played (currently Observer calls don’t stop play), and something which I feel is too intrusive for my tastes as a player. I personally would prefer to retain the right to decide when to call a travel or not, much as I like the option of when to call a marking foul and when not to. That being said, having the Observer rule on such calls immediately would get rid of the problem of people arguing about the call, and since the Observer is empowered to issue TMFs for gratuitous calls, that should take care of that issue as well. As for other calls such as fouls, I like the current system that allows for limited player discussion (about 20 sec), if the players want it, before the Observer steps in to make the ruling. I believe this is the right amount of time since it is long enough to allow for people to think about their call and potentially take it back/not contest, but still short enough that the game doesn’t get bogged down with lengthy stoppages. Currently, players can go to the Observer immediately if they want anyway, so in games where it’s clear that calls won’t be resolved amicably, Observers end up ruling much more quickly anyway.

Setting aside my personal opinion about where the line should be drawn with regards to officiating, I think that it’s important that we come up with a philosophical standard by which we measure what is and isn’t appropriate for player and non-player officiating. The current UPA policy rests on the standard that “objective” calls (such as in/out-of-bounds and time limits) are called by Observers while “subjective” calls are made by the players. While the definition of which calls are objective/subjective might in and of itself be subjective, at least there’s an attempt to have a philosophical rationale that policy can be based on. Going forward I think it’s important that we reach some decision about what the standard is (one example of such a standard could be that the power to stop play is reserved for players rather than officials, other than in cases of misconduct), and then make decisions about specific calls based on that standard.

I believe that achieving the highest level of competition is not mutually exclusive with maintaining the self-officiated nature of the sport, and in fact, that this combination could be one of the selling points that has fueled the recent growth of the sport. Player control of the sport is a large part of what I believe makes this sport both unique and attractive to new players, and I personally believe we should strive to retain this quality while at the same time striving to make the game more fun, fair and watchable. Through the continued improvement of the Observer system, which includes refining the specific role of the Observer as well as increasing overall performance, I think we will be able to break through to the next level of legitimacy while maintaining the elements that make our sport unique.

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You can post a message to the entire board by commenting here (comments will not be publicly viewable, but will be read by the board), or feel free to send me an email about this or anything else at peri.kurshan@upa.org.

Saturday, May 2, 2009

What is Player Control?

I've been weighing blog posts about a couple of issues that have come up recently. In response to the article in the UPA's most recent magazine regarding the UPA's policy on observers and the upcoming vote on rule changes for the UPA College Championships I had been mulling over my philosophy for the role of officials in Ultimate. And in response to the Oregon open team's actions at sectionals, their response, and the impact it has had in the press I have considered addressing that as well. Both topics certainly deserve some attention since they affect the way that the sport is perceived both internally and externally.

What I think is at the root of both of these issues is the way that the UPA currently defines the sport: "Player defined and controlled non-contact team sport played with a flying disc on a playing surface with end zones in which all actions are governed by the 'Spirit of the Game™.'" The phrase "Player defined and controlled...sport" seems open to a broad interpretation. Who are the players defining and controlling the sport? Is it the 14 players on the field at any given time? Is it some larger community of players based on the venue; a league of players for a league game, the UPA's full membership for series play, or the whole community of Ultimate players both in and outside of the sport? And how do you deal with situations where player control by the larger group of players comes into conflict with the player control of the 14 people on the field?

The Oregon "incident" brings this conflict into stark relief. The Oregon open A and B team chose to play a point at sectionals without being fully clothed. This resulted in their suspension by their University and the resulting widespread press, which ranged from the Seattle Times to the Yahoo front page, put the sport in what many consider a negative light. For me personally this has been difficult because I have spent so much time and effort over the past 8 years working to grow the sport at the youth level. A huge part of that has been communicating to parents, teachers, school administrators and others whose support is needed that Ultimate is a legitimate sport played by responsible athletes and that the misconceptions about the sport are just that, misconceptions. Don't get me wrong, I know how serious the Oregon Ultimate program is and the type of athletes those guys are, I've interacted with a number of them and have respect for them as players. But their actions have no doubt had a serious effect on many people's perception of Ultimate in a way that most Ultimate players (themselves included) are not happy with. A strict reading of "player control" might be that what the U of Oregon did was not something that the UPA should penalize or legislate against as it would impede player control on the field. A more broad interpretation where the players that have true "control" of the Oregon game at sectionals is the larger competitive Ultimate community represented by the UPA might be that the UPA should take corrective action to deter such incidences from happening again.

This same issue of "player control" is at the heart of the role of officials in Ultimate with one more additional element in play: the question of control over in-game actions. When we makes decisions about officials, what they call actively on the field and the extent of their use, who should be making those decisions? And is there a philosophical limit to those decisions, meaning can players in the broader sense (the larger community) have control over the decision only up to the extent that it does not encroach on the control of players in the narrow sense (the players on the field in a game)? If players want active travel and stall calls or full on referees does that reduce player control on the field too much? And what if the larger Ultimate community wants to see a game at a showcase event with more extensive third party officiating while the players playing in that game or event don't want that? Or what if the players in that game want more extensive third party officiating while the larger community doesn't because of concerns about how it will impact the sport as a whole?

I think these are difficult but central questions for us to answer as the sport moves forward.

Of course, in some cases, the UPA has already made decisions that have reduced on-field player control in some respects in order to meet the goals of the organization's membership. These decisions include:
- Uniform requirements at championship events
- Active line calls and time calls in games with observers
- Access to TV crews that some players feel is invasive

In order to start addressing these issues I suggest that the UPA and its players create a more robust framework for player-controlled decision making in different Ultimate venues. This framework should be in-line with the purpose of each event such that showcase events (like College and Club Nationals) that represent all of us that play to the broader world should be controlled by a larger body of players than just the participants - for example the series participants or the full membership. Here's my initial thoughts on how it should breakdown:

Event/Venue/Program.......Players with Control
Club Championships...................Full UPA Membership
College Championships...............Full UPA Membership
College Series..............................All Series Participants (by division)
Club Series.................................All Series Participants (by division)
UPA Sanctioned Leagues.............League Participants
UPA Sanctioned Tournies............Event Participants
UPA HS State Championships......All state youth Players (by division)
UPA YCC/Easterns/Westerns.......All UPA Youth Members (by division)
Official Rules...............................Full UPA Membership

This is only a partial list and a very rough draft at that but the idea would be that the UPA would help empower the groups responsible for the decision making to make the decisions through direct votes or a system of elected representation. Each group would also have representative conduct committee's (these could be ad hoc or standing) to deal with conduct issues that arise in that group and resolve them. The defined group of players would then be able to make decisions that are binding for the competition venue thereby meeting the broader definition of "player control." This would completely override the narrow definition of "player control" and leave open the option of greater third party arbitration if that's what the larger group of players decided. Of course, this could also potentially mean less third party arbitration at the showcase levels than what the participants at that level want if that is what the larger group of players that have a stake in the event wants. This would be a significant clarification in philosophy for the UPA and one that I think would allow the UPA to more easily make decisions on critical issues.

I will say openly that these solutions are not fleshed out and I would love feedback on both the concepts discussed in this post as well as the suggested solutions to these challenges. Because this would be a significant clarification I want to get more feedback before I would formalize any type of official proposal to the Board. Please comment on this blog for the entire Board to read (even though it won't appear on the blog for the public to see) or e-mail me directly at kyle.weisbrod@upa.org.

Thanks!

Kyle

Wednesday, April 29, 2009

The Deadline Dilemma

Every year multiple teams' seasons are over before they truly begin. That's because every year, multiple teams miss the UPA roster deadline.

Being unable to play in the tournament(s) a team has been preparing for all winter and spring is heartbreaking for those players, to say the least. Should those teams be given a second chance? Should there be additional safeguards in place so no team misses the deadline unwittingly? What if those additional steps significantly add to the heavy administrative load the UPA already has during the start of the Series? Lately, I've been giving a lot of thought to the college roster deadline and wanted to share with you all some of my perspectives on the all-important date.

Let me start by saying how fully I support the strides the UPA has made towards increased professionalism in administering the Series. In fact, I wish the current roster deadline had been in place when I first started playing college ultimate. My freshman year in college, the size bids to the College Championships were not officially awarded until AFTER Regionals had been played. Based on an unofficial team count my team thought we had qualifed for the College Championships, but it became apparent the week after Regionals that the UPA had not received a check from a team that played that weekend, making that team ineligible towards the official team count. As a result, our region didn't earn the size bid, and my team's initial excitement about qualifying for Nationals was replaced by anger and confusion the following week when that size bid was awarded to another region. The unfortunate situation my team was put in would be impossible today, and the UPA has definitely been headed in the right direction by making sure its deadlines allow enough lead time to accurately determine wildcard bids and arrange formats accordingly.

Enforcement of college eligibility requirements has also improved dramatically in the past decade. I believe keeping the College Series strictly for college-eligibile players is an important priority, and the roster deadline has definitely aided that goal. Involving school registrars in the rostering process is something that makes registering for the College Series much more onerous for players and captains than it is for the Club Series. It also increases the workload for UPA administrative staff considerably, so having a deadline early enough to allow for eligibility issues to be resolved before Sectionals is crucial.

As a former College Regional Coordinator, I can also attest to how necessary roster deadlines are for organizing quality Series events. Considering that the college division grows every year, the necessity of deadlines to coordinate teams is obvious. UPA headquarters had to deal with paperwork and rosters from around 700 college teams this year--no small feat. In order for UPA staff to effectively do its job, there has to be a structure in place to allow staff enough time to verify rosters and communicate with Sectional Coordinators about eligible teams and formats. The Championships Manager and Director (Matthew Bourland and Will Deaver, respectively) routinely work 12-15 hour days around the time of the college roster deadline, getting ready for the start of the Series. Any changes to the rostering process should not add to their already significant workload.

As an RC, I've also had experience working with Sectional Coordinators to help teams get their rosters in on-time, so I know how much work that can entail for the captains who are in charge. Different teams have a varying level of support from their school administration and team members, but it is invariably a time-consuming and complicated process to go through the online rostering system and get the school registrar to verify each player's eligibility. The vast majority of teams manage to navigate this process correctly and on-time, but there is a small percentage that doesn't.

In fact, I actually coached such a team a few years ago. A few motivated players at a local community college decided to start a team, and right before Sectionals they asked me to come on board as a coach. Unfortunately, being completely new to the process, the player responsible for rostering failed to have all the appropriate paperwork in to the UPA by the deadline. That was going to be the first and only shot at playing college ultimate for the team's captain, and the team was devastated. The team accepted its fate, but I was left wondering what would have happened if there had been something in place to help first-time teams better navigate the rostering process.

Every year, rec.sport.disc seems to tell the tragic story of at least one team that could not compete in the Series because of a missed deadline. This year on the Board, I have also been exposed to the plights of teams that don't post their situation online publicly. It has become apparent to me that usually the roster deadline is missed when the person in charge of rostering for a team drops the ball in some way at the last minute, often without the knowledge of his or her teammates.

I think it should be a priority for the UPA to help teams avoid falling through the cracks, and the UPA administration already has multiple ways to help teams meet the deadline. The UPA communicates with teams about the roster deadline through personal messages from Sectional Coordinators, posted dates and details in the online Series Guidelines, step-by-step instructions in a Rostering 101, reminder e-mail blasts to college contacts and players, and even an updated log listing rosters received at HQs. Is this enough? If not, what else can the UPA do to help all college teams make the deadline while not spreading its resources so thinly that the quality of the services it offers would suffer?

The UPA Board plans to examine this issue at our summer Board meeting this year, so if any member has ideas about this topic, please comment on this blog for the entire Board to read (even though it won't appear on the blog for the public to see) or e-mail me directly at gwen.ambler@upa.org.

Thanks,
Gwen

Monday, April 6, 2009

Executive Director Search

As I see it we’ve got two big jobs as UPA board members, one is to craft the sport into what the players want it to be through policy decisions, the other is to keep the sport on its rapid ascent by making the machine that is the UPA be the most efficient and powerful machine it can be. Our main influence on the latter is through hiring the right Executive Director. We don’t have direct influence over the rest of the staff; in fact we have to walk a fairly careful line to avoid stepping on their toes.

So my work on the Executive Director Search Committee is probably the most important thing I’ll do as board member. Mike Payne and I are the board members leading the effort with Peri contributing when she isn’t buried with all the rest of her board president duties. We’ve also recruited Richard Collett Jr., the President and CEO of Special Olympics Northern California. Rick has taken SONC from a staff of 3 to a staff of 50 and will help us understand the changing role of ED as the UPA grows. We’ve also hired a high-powered management consultant for a fraction of his regular rate, Joe Seidler, Ultimate advocate and producer of the Ultimate History Book. Joe is essentially the “staff” of this process. With Joe’s expertise and ability to get work done, we’ve avoided hiring a search firm and the cost associated with doing so. It means we’re doing a lot more work but this is our biggest responsibility and we owe you all for all those votes you gave us ;-)

The first task in the search was defining who we want to be the next ED of the UPA. When we were looking for a new ED in 1999 we needed someone who could take the chaos that was the UPA and turn it into order. Joey Gray was brilliant and we were lucky to recruit her. Three years later the organization was functional and orderly and we were looking for someone who was a professional sports administrator who could take every program we had up a notch into being highly professionally run. We got that with Sandie Hammerly, there is not a service provided by the UPA that isn’t run incredibly well. Sandie knew a lot about every single function in the organization and was able to improve them all.

The UPA staff has grown to 8 people. As we continue to grow, it’s no longer possible to have one person who knows everything; it’s not even desirable given that we’ve got the best people in the business in many positions in the organization. As the organization grows to 12 or 15 people over the next five years, the ED will need to be a people manager not an expert. He/she will need to manage the managers in the administration who will be caring for our members, and will also focus fairly heavily on all the other stakeholders in the sport including photographers, writers, general media, non-Ultimate sports organizations (NCAA?), non-UPA Ultimate organizations (other countries, leagues). While this person will be responsible for everything the UPA does because they are the director, they need to accomplish that through other people, not directly, so their skill has to be in the management of others, not administrating sports directly.

As far as personality type, there is some talk on rsd of the person being someone “who commands attention” (yes, I read rsd, many smart people IMO, can’t get into the food fights though ;-). But this rings the “legitimacy” bell to me. As in we could get to the Promised Land if we had a big shot take us there. We did 7,000+ surveys and conducted 21 focus groups across the country and yes, players felt our sport wasn’t given the legitimacy it deserves, and yes, they were angry about that, but when asked to prioritize, media was way down on the list, players mainly want to play, and they want it to keep spreading through youth initiatives. Fundamentally, keep growing, keep running Ultimate well, legitimacy will be our reward. So we don’t have charisma prioritized. The job description is heavy on management skills and heavy on experience running organizations, someone who can take the UPA from 8 people to 15. We’ll take David Stern (NBA Commissioner) and let the players command the attention. See the job description here. (note: there is a longer version that includes more detail including execution of the strategic plan that goes out to the quarterfinalists)

The job description was posted is a variety of places including both non-profit and for profit sites and we’ve already had some 50 responses. The process from there is:
- collect resumes for a month
- reject those that don’t meet the qualifications
- whittle the remainders down to 16 quarterfinalists
- create questionnaire to assess skills/personality type
- circulate questionnaire amongst quarterfinalists
- evaluate questionnaires and reduce to 4 semifinalists
- conduct phone interviews with semifinalists
- check references on semifinalists
- choose the finalists
- Face to face interviews with finalists
- Search Committee recommends candidate to Executive Committee
- Executive Committee recommends candidate to Full Board
- Full board vote on selected candidate.

There is one other key stakeholder that participates in this process and that is the senior staff at the UPA. It’s the board’s responsibility to do this job but the senior staff have more experience and knowledge of running Ultimate than anyone in the world and they participate at three points in the process. They evaluate the job description and provide feedback on the management concept presented by the board. They evaluate the questionnaire providing feedback on whether it provides all the insight necessary on the skills and abilities of the potential candidates. And finally, they evaluate the semifinalists and once again provide feedback on what they see and perhaps what might be missing from those finalists.

That’s what I’m working on, feel free to e-mail with any thoughts.

Henry Thorne

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You can post a message to the entire Board by commenting here (comments will not be publicly viewable, but will be read by the Board), or feel free to send me an email about this or anything else at henry.thorne@upa.org.

Monday, March 23, 2009

A Weekend to Remember

This past weekend I drove up to Washington D.C. to the YHB Invitational – a youth tournament with 20 youth teams from the region. My goal – to see what the coaches, parents, and players thought about the UPA. Ideas, suggestions, and things they thought we could do better were just some of the things we talked about.

I first want to thank the folks at HB Woodlawn, the host school, for setting everything up for me – it was a first class event with first class treatment.

The experience I had talking with people last weekend was one of the best “ultimate” experiences I have ever had, and the best experience I’ve had since joining the board in January.

I’m glad I went because I don’t know if I would have heard some of the things I did if it wasn’t a person-to-person dialogue. At one point after talking to a group of 20 boys for 40 minutes, I had to tell them that I had to go talk to another team before they left. First off, I never thought that I would be able to hold the attention of 20 boys in the middle of an ultimate tournament for 40 minutes, but more so, I never knew that kids would want to talk about the UPA for 40 minutes!

I talked with a lot of the youth players about the new competition structure. While many of them were not thrilled with the idea of getting rid of Easterns and Westerns, by the end of our conversation they were really positive about the idea. Even though the new youth competition structure wasn’t going to affect them, it was awesome to see youth players still concerned and active about what was going to happen to youth ultimate.

I had a few conversations about what was happening with college ultimate as well. I talked with many coaches that were thrilled with the UPA Coaching Clinics, and most of them wanted to have more in their respective areas.

I can’t even put into words how happy and willing to talk the coaches, parents, and players were to a UPA board member, and because of that I think it’s something that we as a board should try to do as much as possible. There are tournaments all over the place every weekend. Whether it’s a club event, a college event, or a youth event, we can always benefit from hearing from players and coaches. The UPA wouldn’t be anything without its members, so it’s important that we as board members make ourselves as accessible as possible.

I had just one regret after I left the tournament – that I didn’t get to talk to everyone that was there. I enjoyed talking to everyone I talked to, and I would have loved to hear what everyone else thought as well, but time got the best of me.

Thanks,

John Terry

You can post a message to the entire board by commenting here (comments will not be publicly viewable, but will be read by the board), or feel free to send me an email about this or anything else at john.terry@upa.org.

Tuesday, March 17, 2009

Board member resignation and replacement

Earlier this month, Robin Davies (at-large member) resigned from the Board for personal reasons. As Board president, I would like to thank Robin for his service to the UPA, and wish him well in all future endeavors.

Upon learning of the resignation, the Board had to decide how to deal with the ensuing vacancy. There were three options afforded to us by the UPA bylaws: a) hold a special election immediately, b) leave the seat vacant until the fall and hold a special election for a one year term during our normal election period, or c) appoint someone immediately to fill the vacancy. The first choice wasn’t ideal because it would require a lot of extra work for the staff (and board), and furthermore, turnout for special elections have historically been especially low. The second choice also wasn’t a great option, because given how early in the year it is, this would leave the Board down one member for almost an entire year. That left us with the third option, which was to appoint someone to fill Robin’s vacated seat, which is what we decided to do (in fact in my tenure on the board this option has been exercised twice before in similar situations).

Next came the question of whom to appoint. At our January Board meeting, the Board Development and Nominating Committees had identified several areas of expertise that they recommended we attempt to bolster on the Board, including legal and non-profit management expertise. We all agreed that our effectiveness as a Board would be increased if we could fill these gaps in our experience. This, therefore, was a great opportunity to seek out someone with those qualifications.

The Board quickly settled on asking Mandy Eckhoff to fill the vacancy. As an attorney with experience on other non-profit boards, we felt that Mandy would fill an important need at a time when the UPA is launching a series of organization-changing initiatives specified by the recently-released Strategic Plan. Moreover, Mandy was a candidate in our recent at-large Board election, and though she did not win a seat via election, finished in the running and stated a desire to stay as involved as possible, so we knew that she would probably be interested (you can check out her candidate statement here).

We are very excited to welcome Mandy to the Board!

Sunday, March 15, 2009

New high school structure will help growth of ultimate

I think it would be easy to rush to conclusions about the new youth competition structure that was approved at the January board meeting.

For those of you who don’t know the exact details, the UPA is switching the competition structure to focus more on state level. Ever since the split of UPA high school Nationals in 2005 to Easterns and Westerns, it has been the plan to focus more on state level growth.

It’s important to know that we’re not trying to make the shift overnight, and we know that it will take time.

Starting in the spring of 2012, the UPA will divide the High School Eastern and Western Championships into four new regional championships (Western, Central, Southern, Northeastern).

The State Championships will continue to serve as a qualifying event for the regional championships similarly to the current setup where teams must attend states the previous year to attend the Eastern and Western Championships. Ideally, the goal of the plan is to eliminate regional championships in 2016, and move to state championships serving as the main championship event.

Once the regional championships have been worked in, the UPA will reevaluate the regional boundaries to assure that they continue to be fair and that the youth structure is on target to go to a state only model in 2016.

If the number of state championships isn’t conducive to the elimination of the regional championship events in 2016, we will re-evaluate the plan and possibly push back the state-championship model if there hasn’t been the growth we had expected. In order to push for more growth, there are four new Regional Youth Directors that will be working with the Director of Youth Development on outreach projects in their regions.

This is a very large change to the youth ultimate structure, and I think it’s important to see the big picture to this plan.

Initially, I was against the idea of eliminating the national play, but after thinking about ways to improve youth play in the United States I realized it was a good idea.

One of the biggest arguments against this plan was that it would eliminate a national championship event for high school’s around the country, but it won’t. While there won’t be a national UPA Championship event for high schools, there will still be national tournaments for high schools. Tournaments such as the Paideia Cup, Amherst Invitational, Born to Dive, Hopkins Hustle, Spring Reign, and the many more will continue to give youth teams the opportunity to play on a national stage, while at the same time helping grow youth ultimate at a local level.

The UPA continues to hold the Youth Club Championships, a national level event for high school aged players.

I always hate to compare ultimate to other sports, but I think that this is a pretty good time to do so. There aren’t many (if any at all…) high school sports that focus on a national level. The crown glory of a champion is found at the state level in most sports, but at the same time the schools that want to compete on the national level are given the opportunity to participate in tournaments around the country.

We are doing no different in this new structure - The growth will be focused on the local level, but teams that want to compete on a national stage will still be given the opportunity to.

In addition, many schools do not have the permission or financial backing to be able to travel to a national tournament. Focusing on more local levels will allow more teams to compete and make high school ultimate more accessible.

It’s easy to rush to conclusions about the new youth structure, but this will actually continue to precipitate the grow youth ultimate the way the split from HS Nationals to HS Easterns and Westerns has done since 2004. You can find the UPA’s Public Statement about this here.

Thanks,

John Terry

You can post a message to the entire board by commenting here (comments will not be publicly viewable, but will be read by the board), or feel free to send me an email about this or anything else at john.terry@upa.org.

Sunday, March 8, 2009

Board Proposals: a rookie's perspective

Peri already published a great summary of the board meeting this past January in this blog's first post, but now that the minutes have come out from the meeting, I wanted to go into a little more depth about how discussions of proposals work. As a first year Board member, I learned a lot about how the proposal process functions at the January meeting--information which I'd like to share with interested members. Hopefully this will also help those of you who plan on submitting proposals to the UPA in the future.

To start, the UPA website already has a pretty detailed outline of what needs to go into proposals. Of all the proposals that get submitted to the UPA, those that purely concern logistics (called operational proposals) never make it to the Board and are dealt with by the UPA administration. The proposals the Board does review and vote on are policy proposals that pertain to setting the priorities and policy that then guide implementation by Staff.

This year, the Board reviewed 18 different proposals, of which 4 were submitted by UPA members not affiliated with the Board, Staff, or various volunteer Task Forces. Three more proposals submitted by more non-Board/Staff members were discussed and voted on during the February Executive Committee conference call. It's great to have so many "regular" members submitting proposals!

To take you through what happens when a proposal is discussed and voted on, I'll use the first proposal on the agenda as an example (page 2 of the minutes). Will Deaver had submitted a proposal titled, "Assistance Provided to 2009 DIII College Nationals." Beforehand, all the meeting attendees (which includes Board members, UPA Staff, and all the National Directors) had a chance to read the proposal, which included extensive background, laid out the pros and cons, and had the estimated financial impact of the proposal. With the proposal on the table, people were able to ask questions about specific points in the background, pros/cons, or financial impact and discuss the wording of the proposal itself. The Staff and National Directors were active participants in this (and other) discussions and often provided extremely valuable "on the ground" insights.

The wording of the proposal is very important to whether or not a proposal will be passed. In this case, the use of the term "offer" rather than more directive terms was an important element as no one wanted the UPA to be overstepping its welcome among the organizers still responsible for running the DIII College Nationals event. In general, if any proposal wording is too specific or narrow, it could be a stumbling block for the chances of that proposal passing. Or at the very least, be cause for an amendment of the wording.

In the case of the DIII Nationals proposal, the Board realized that the clause about the "promotion of the event" was actually not quite specific enough as there was no explicit mention of helping to promote the expansion of the event to include a women's division (DIII Nationals had yet to field a women's division in previous years). Given the gender equity policy that was passed in the summer of 2008, using UPA assistance to help the event attract enough teams for a women's division seemed like a necessary goal. As such, new language was proposed to amend the proposal and the Board voted on the proposal with the new wording included.

Also important is how a proposal fits in with the bigger picture of the direction the UPA is headed. This proposal dovetailed quite nicely with the future plans for restructuring the College Division that Will Deaver had just presented to the Board (and which are now public and open for feedback), which included the addition of UPA Championship events for different tiers of play.

After the questions and answers, discussion, and language amendment, the proposal was put to a vote. All 12 Board members voted in favor of the proposal and it passed. The UPA is now listed as a sponsor on the tournament website and I believe that an important partnership was formed.

A similar process was repeated for the other proposals put to the Board. I was impressed with the level of critical thinking during the discussion period for each proposal. People asked the tough questions and often challenged each other's assumptions, albeit respectfully and constructively. Through these discussions, the meeting attendees were able to work through a number of very complex proposals, and the Board was able to come to a general sense of consensus on most proposals. The process seemed well suited for getting at the heart of the issues and I believe that everyone left the meeting with optimism and positive thoughts about the future of ultimate and the UPA.

Gwen

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You can post a message to the entire Board by commenting here (comments will not be publicly viewable, but will be read by the Board), or feel free to send me an email about this or anything else at gwen.ambler@upa.org.

Thursday, March 5, 2009

HS Girls Ultimate - Where can the UPA help?

I love the start of the Spring Ultimate season. The practices in blustery cold weather are only made bearable by the faint knowledge that in only a few short weeks it will be sunny and warm and the best time of year for Ultimate. I'm four weeks into my second season as the head coach of the Paideia Girls Ultimate team. The team has a handful of newcomers with different athletic backgrounds to add to an established and experienced core group of athletes. I'm lucky to be coaching at a school like Paideia where Ultimate has been accepted as a varsity sport for 10 years now. The level of support that the team receives in terms of money, field space, and parent involvement is unparalleled in the southeast for high school teams and the result is that we can constantly draw recruits who join the team looking to take the sport seriously and many even have prior experience in camps, PE and on the playground.

Today after practice as I was driving a few of the freshman back to campus to be picked up I was asked about whether or not we had any "home" games. In the Atlanta area there are now over 20 HS boys teams and so a full match-play schedule is available to those that want it. But the growth in girls HS play in Atlanta, the Southeast and around the country has not kept up with the boys side. As of 2008 there were still fewer than 16 HS girls teams competing at UPA HS Easterns and Westerns and only 5 teams in the girls division of the YCC. HS girls Ultimate is currently about 10 years behind HS boys Ultimate and falling further behind each year as boys Ultimate continues to explode. For the Paideia girls our spring competition consists of a couple of local club and college tournaments and two high school events - one locally that teams fly from around the country for and one that we have to fly to (to play many of those same teams).

So, what does it matter that girls Ultimate is so far behind? To me it goes back to the three C's of the UPA's mission: Character, Community and Competition. One of the draws of Ultimate is the inclusive and vibrant community. That community is made stronger by having both men and women players, teams, and organizers. The culture of the sport would change dramatically if more events became either men's or women's only events. While I agree that the events that focus more on competition don't necessarily need to have opportunities for both genders to compete near each other, other events like Potlatch, Poultry Days, Clambake, or the dozens of summer leagues around the country would and do suffer when the gender balance is off. In Boulder's summer league they work to keep the co-ed league 4/3 and so some men do not have a co-ed opportunity if there are not enough women. HS girls Ultimate is the future of our adult tournaments and leagues.

As far as competition goes, right now there are teams of HS girls that are hungry to compete but have little opportunity to do so because there are so few other teams. One of our six tournaments scheduled for this Spring was cancelled because there were not enough women's teams and two more of our events will likely have six or fewer teams - which makes them barely feasible as tournaments.

Finally, Ultimate, like all sports is character building. I plan to have kids soon. If one or more of my kids happen to be girls I want them to have the opportunity to participate on an Ultimate team in high school or earlier. No, I won't force them into playing the sport :) but it's important to me that the opportunity is there.

I would be remiss if I didn't mention the opportunities to gain legitimacy through increased women's play. Due to Title IX, there is a far greater likelihood of the sport gaining HS Varsity and NCAA recognition for women's play than for men's. Promoting girls Ultimate may provide us with an opportunity to promote the sport to a much broader audience and gain resources and recognition that we have not had previously.

So, what can the UPA do to jumpstart HS Girls Ultimate? Already the UPA has put the same structure and resources into the HS Girls division as it has to the boys. In addition, the UPA has been providing rebates to the UPA's coaching clinic for women coaches or coaches of women's teams. Where else can the UPA strategically invest resources that will help the division grow faster?

I believe strongly that there is a tipping point that allows Ultimate to take off - if you can get 6 stable teams in a division in an area, starting additional teams is significantly easier. With six teams, there are enough teams to provide consistent competitive variety. What will it take for our major Ultimate centers to all have six HS girls Ultimate teams?

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You can post a message to the entire Board by commenting here (comments will not be publicly viewable, but will be read by the Board), or feel free to send me an email about this or anything else at kyle.weisbrod@upa.org.

Tuesday, February 24, 2009

League Organizer's Conference

This past weekend I attended the UPA’s biennial league organizer’s conference. League organizers from all over the country were in attendance. The event, which was hosted and paid for by the UPA, was a terrific opportunity for league organizers to get together, see what other leagues were doing successfully, trade ideas and tips, and get to know one another.

The sessions ranged from topics such as tips for securing fields and sponsorships, to strategies for recruiting women in leagues, to starting a youth league or teaching introductory skills, to methods for collaboration in decision-making and persuasive communication. I think I learned something at every session I attended (unfortunately there were so many sessions that they had to be split up and run in tandem with each other). The effort and enthusiasm that everyone brought to the conference – both presenters and attendees – was truly inspiring. Angela Lumpkin, a nationally renowned sports educator and basketball coach, gave the keynote speech. She spoke about the power of sportsmanship, and her take, as an outsider, on the uniqueness of Ultimate and of Spirit of the Game.

In addition to facilitating interaction between leagues, the conference was also an opportunity for the UPA to try to get a sense from the leagues of what types of programs and services they were most interested in obtaining from a potential affiliation relationship with the UPA. The UPA has committed to developing a league affiliation program, that is, a way in which leagues can have some sort of official relationship with the UPA that confers benefits to both parties.

Some of the seemingly most popular ideas that were thrown out in our brainstorming session at the conference were that the UPA should provide the following:

- a repository for league best practices and ideas/information (e.g., how to start a youth league, how to get fields, how to find sponsorship, etc)
- packaged (and customizable) software for league registration/organization
- comprehensive insurance (at “whole-sale” cost associated with packaging the demand)
- assistance (monetary or otherwise) with program development and discounted access to UPA resources
- getting UPA “branding” and legitimacy for communication with sponsors and government agencies

In addition, many of the league representatives indicated that they wanted to be able to avoid:
- having to charge league players full UPA membership fees
- having to deal with UPA-associated paperwork (registration/waivers)

The biggest potential advantage that such an affiliation program would have for the UPA would be:
- increased membership numbers for the UPA (and the associated benefits of being able to market the sport more effectively to potential sponsors, communicate with more players, etc)

Overall, it was a great first step. Now that we’ve got a pretty good idea of what types of benefits each side could obtain from such a partnership, we’ve got to put together some specific models of how this could work.

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You can post a message to the entire board by commenting here (comments will not be publicly viewable, but will be read by the board), or feel free to send me an email about this or anything else at peri.kurshan@upa.org.

Monday, February 23, 2009

World Games try-outs

This past weekend was the first of two try-outs for the Team USA World Games team. I was attending the west coast version as a try-out, but I wanted to blog about it on the UPA Board Blog because the Board played a significant role in ensuring there would be try-outs for this team--which I think was a great decision. As a Board member, I wanted to share with the membership some of the rationale behind this year's increase in the UPA's promotion and support of the World Games team. As a participant, the try-out weekend was an amazing experience that I believe will have far reaching effects in the Ultimate community through strengthening inter-team relationships.

As a bit of background, this is the third cycle of fielding a US team for the World Games. For the 2001 and 2005 teams, the squads were picked by a UPA selection committee and the UPA arranged for sponsorship of the players' uniforms, liaised with the organizations responsible for the event (WFDF and the IWGA), and helped facilitate team fundraising, among other things. This year, the UPA heeded feedback from many of those involved with the 2005 team and established try-out camps to aid the selection process. The Board also committed significant financial resources towards supporting the athletes on the team with their travel expenses, although the travel and direct costs of try-out weekends were paid for by the try-out participants themselves. (You can read more about the 2009 application and selection process on the UPA website.)

Investing in this national team is a smart move on the UPA's part for many reasons, including increasing the competitiveness of the team as compared to our international counterparts, creating a high profile team that can serve to promote excitement about the sport among players, and enhancing the image of Ultimate as it is showcased at the World Games event. By providing up to $1,000 for travel costs for practices and competition before the event to the 20 players on the team (including both alternates and starters), the UPA helped decrease the financial impact of participating on this team and thus increased the pool of qualified candidates willing to invest considerable time, energy, and resources into the team. The try-out camps will also help ensure that the team selected is composed of players of the highest caliber, as the try-outs allow the selection committee and coach to get a more complete picture of players than possible using applications alone. The level of play is increasing rapidly around the world, making the US team's success even more dependent on selecting the best team possible.

In exchange for more financial support, the Team USA athletes have to agree to participate in community outreach at each of the team's practices and tournaments leading up to the World Games. Four years ago, Team USA's interactions with youth players at both its Atlanta and Seattle practices were incredibly positive experiences for all those involved. This year, the ambassadorial expectations of the team are increased, expanding the reach the team will have among Ultimate players in the community. What better way to get young players extra excited about this sport than to provide them with access to some of the top players in the game? Helping to build great role models in the sport can only be a good thing.

Increasing the professionalism in the team building process goes a long way towards creating a positive image of the sport as it is showcased at the international venue of the World Games. This event is one of the biggest exposures Ultimate has among non-Ultimate players and administrators. Past IWGA organizers have been impressed with Ultimate, and it is important to continue to make sure that the team has the resources to seen as a legitimate national team representing a legitimate sport.

As a player, I was absolutely thrilled to have been honored with selection as one of the athletes to compete at the team try-outs. The fact that this was the first time any sort of national try-out had been held for a non-youth team added to the excitement I felt going into the weekend. The West Coast try-out had 32 top players, including college, mixed, womens and open competitors. The schedule that the coach, Greg Connelly, devised for us was grueling and there wasn't a single player who wasn't sore by the end of the weekend. However, the thrill of competing with and against such talented players made the timed runs and demanding drills easily worth it.

Many of the players there had only ever competed against each other on their normal club teams, yet there was instantly a sense of camaraderie among the players there. To me, that is a huge intangible benefit of the try-out weekends: enhancing the sense of community among Ultimate players from around the country. The existing sense of an Ultimate community is part of what makes Spirit of the Game tenable at even the highest levels of competition. Getting to know and respect your opponents by being their teammates for a weekend goes a long way towards establishing the rapport and enhancing the respect that are basic requirements for SOTG to be such an integral part of this sport.

By having the UPA provide an avenue for players from around the country to compete together with a common goal of fielding the best Team USA possible, the UPA continued to pursue its mission through enhancing and promoting the three Cs: community, character, and competition. I'm sure the east coast try-out this coming weekend will be just as much a success for those 43 players and then the only really hard thing will be for the selection committee to make its decisions. Go USA!

Thanks to all who helped make the try-out a success,

Gwen

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All pictures from the west coast try-out by Meredith Tosta.

You can post a message to the entire Board by commenting here (comments will not be publicly viewable, but will be read by the Board), or feel free to send me an email about this or anything else at gwen.ambler@upa.org.

Saturday, February 7, 2009

Jan '09 Board Meeting Recap

As the new president of the UPA board of directors, I'd like to thank you for reading the inaugural post on the new board of directors blog! We're hoping this will be a great way for people like you to feel like you have a better sense for who your board members are, and what we spend our time doing/thinking about.

I'd like to use this first post to give a short recap on the recent board of directors annual meeting that took place over MLK weekend in January. To start off, we welcomed onto the board 3 new board members: Gwen Ambler, Seth Grossinger, and John Terry. It was great to see them jump right into the discussions!

Our first item of business at the meeting was a review of the strategic plan initiatives and 2008 goals. Amazingly, the staff (and volunteers) have accomplished over 90% of the goals that were set out for 2008 (as well as a few that had originally been slated for 2009), after first spending a chunk of time hiring new staff members to help out with the increased work load. You can see a list of the main 2008 strategic plan accomplishments here. Since a lot of the goals for the first year involved setting the groundwork for future initiatives, you can expect to see more visible changes in the next few years.

Speaking of more visible changes, after the SP update, we got an update on the college restructuring effort that's currently underway. For those of you who haven't kept up with it, we're in the process of a major restructuring of the college competitive series that will include, among other things, an increased number of divisions, a formalized regular season, and a new method for allocating bids to the College Championships. At this point, the college restructuring task force that met in December is busy preparing a couple of different proposals that will be publicized during the first quarter of 2009. Once they're publicized we'll be asking for your feedback so that we can choose which plan (or which components of each plan) are the most popular before we finalize them. These large-scale changes are slated for implementation in the 2010 college season (more minor changes to this year's college season have also recently been approved and include things like an increased number of teams at Nationals, change to the bid allocation, and potential for changes to what calls are made actively by Observers). You can read a lot more about the changes to the college series here.

On Saturday afternoon we held officer elections, and elected a new slate of officers (details on officer positions can be found here). I was particularly excited about the energy and interest board members had in holding officer positions, since these positions definitely take up a lot more time.

Most of the rest of the board meeting was taken up with proposals submitted to the board. Proposals are the mechanism by which anyone can suggest a change in UPA policy or procedures (click here for more information). We received a large number of proposals this year (larger than any I can recall), especially significant because of the large number of proposals received from non-UPA board/staff members. It was really awesome to see so many people getting involved! The proposals ranged from suggestions for how rules changes should be voted on, to changes to the college eligibility rules, to proposals for ways to increase board member communication with our constituents.

At the end of the day on Sunday we had our members meeting, which is a time where any UPA member can come in and ask questions of the board. Although the members meeting is often not attended by any members (although we do occasionally get some), this year Andy Lovseth from The Huddle came by and asked us a bunch of questions. We spent an hour answering his questions, and also got some great suggestions from him on ways to improve board member communication. You can read his write-up of the meeting here. One idea that we've decided to implement this year is to have more members meetings at our events in order to make it easier for members to attend (similar to the college forum we had at the Club Championships this past year). We're hoping to have a members meeting at each of our championship events (youth/college/club) as well as at some other non-championship events.

Monday, our last day, we spent the morning reviewing and approving the 2009 budget. After that, the last agenda item for the weekend was a board development session. We spent some time discussing ways in which we can increase board member productivity as well as ensure that we are governing effectively. We also discussed ways of improving board member communication with our constituents (I'll be writing more about that in my first President's article in the next issue of the UPA magazine).

Overall, it was an extremely productive board meeting. I think everyone left feeling excited about the upcoming year, and ready to work hard to improve the sport we love!

Until next time,
-Peri

You can post a message to the entire board by commenting here (comments will not be publicly viewable, but will be read by the board), or feel free to send me an email about this or anything else at peri.kurshan@upa.org.